Level Up Psychology Pty Ltd (ABN: 40 654 820 167) is committed to the protection of personal information in accordance with the Australian Privacy Principles set out in the Privacy Act 1988 (C’th) (Act). This policy sets out how we collect, use, manage and store your personal information.
1.1 ‘Personal information’ is defined in the Act. Essentially, it means information from which your identity is reasonably apparent. This information may include information or an opinion about you (whether true or not) and may also include sensitive information.
1.2 ‘Sensitive information’ is any information about your racial or ethnic origin, political opinion, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional, or trade association, membership of a trade union, sexual preferences or practices, criminal record or health information. We will not ask you to disclose sensitive information unless it is necessary for providing our services to you. However, if you elect to provide unsolicited sensitive information it may be captured and stored.
2.1 Personal information is collected by Level Up Psychology in many ways during consultation with Level Up Psychology and when people utilise the Level Up Psychology website. Information is gathered using hardcopy forms, correspondence via email, Google Analytics, online questionnaires, when the client interacts directly with the Level Up Psychology employees, and when other health practitioners provide personal information to Level Up Psychology.
3.1 The Level Up Psychology website collects information about visitors via the Google Analytics tool. You can find out about how Google uses data and how you can control information sent to Google by visiting here. Level Up Psychology cannot and does not link Google Analytics data to information provided by clients during the provision of psychological services.
3.2 The kinds of personal information that we collect during direct consultation include your:
4.1 We collect, use, and disclose personal information to conduct our operations and provide our services, which include:
4.2 We may also collect, use and disclose your personal information:
4.3 We may disclose personal information as follows for the above purposes:
4.4 Level Up Psychology will never sell information about individuals or clients.
4.5 Where practical, we will take reasonable steps to ensure that third parties to whom we disclose your personal information have a commitment to protecting your personal information at least equal to our commitment or are subject to confidentiality requirements in relation to that information or you have consented to us making the disclosure.
5.1 Some of the third parties to whom we may disclose your personal information may operate globally and be located or based outside Australia (including the USA) so that they can provide us with services in connection with the operation of our business, such as marketing services, survey tools, online questionnaires, assessment tools and data storage. The use of such third-party providers, where appropriate, may nevertheless be subject to further internal policies and protocols to better ensure that your privacy is protected.
6.1 Cookies are pieces of information that the Level Up Psychology website transfers to your computer's hard drive for record keeping purposes. Most web browsers are set to accept cookies. We use cookies to make your experience of our website and services as convenient as possible. While cookies do not personally identify you, they do identify your browser.
6.2 Cookies are used to estimate the number of users and determine overall traffic patterns through our website. If you do not wish to receive any cookies, you can set your browser to refuse cookies. However, this may mean you will not be able to take full advantage of our services.
7.1 We take reasonable steps to ensure that the personal information we hold is secure and may only be accessed by authorised persons.
7.2 Personally identifiable information, including information gathered during sessions, via phone and face-to-face contact are stored electronically in an encrypted format on Australian based servers. When information is held in hard format (i.e. paper files, notes, record forms) this is held in a secure filing cabinet which is accessible only to authorised employees.
7.3 Deidentified information, including information gathered as part of intake using our Online Questionnaire, is stored on separate servers from any collected identifiable information. It is also stored in an encrypted format.
7.3 Level Up Psychology utilises third-party service providers such as Halaxy, Q-Interactive, Q-Global, MHS, WPS Online, PARiConnect and Coviu in order to provide many of the services available to clients. If clients have any concerns about the storage of their information on these services, they are encouraged to review those respective organisations Privacy Policies. Clients that wish to not have their information stored on these services may not be able to access some services offered by Level Up Psychology.
7.4 However, except to the extent that statutory liability cannot be excluded, we exclude all liability (including in negligence) for the consequences of any unauthorised access to, disclosure of, misuse of or loss or corruption of your personal information. Nothing in this Privacy Policy restricts, excludes or modifies any statutory consumer rights under any applicable law (including the Competition and Consumer Act 2010 (C’th)).
8.1 We strive to keep accurate, complete and up-to-date records of the personal information we collect, so far as practical. Accuracy depends on the information provided to us. Clients can update their personal details by contacting Level Up Psychology.
8.2 You have a right to seek access to your personal information held by us and that right extends to correction of the information if it is inaccurate, out-of-date or incomplete. To seek access to your personal information, please contact admin@leveluppsychology.com.au
8.4 If we are unable to provide you with access to or correction of your personal information, we will provide you with a written notice that sets out the reasons for our decision and mechanisms available to you to lodge a complaint.
8.5 All requests for access and/or correction of personal information are subject to verification of the identity of the person making the request.
8.6 If copies of individual documents are requested and we agree to meet that request, the fee for provision of documents via post, fax or email is $1.00 per page (or such other reasonable fee as we specify), payable prior to delivery.
9.1 If you do not wish for your personal information to be collected in a way anticipated by this letter or the Privacy Policy, Level Up Psychology may not be able to provide the psychological service to you. You may request to be anonymous or to use a pseudonym, unless it is impracticable for Level Up Psychology to deal with you or if Level Up Psychology is required or authorised by law to deal with identified individuals. In most cases it will not be possible for you to be anonymous or to use a pseudonym, however if Level Up Psychology agrees to you being anonymous or using a pseudonym, you must pay consultation fees at the time of the appointment.
10.1 If clients have a concern about the management of their personal information, they may inform admin@leveluppsychology.com.au. Upon request they can obtain a copy of the Australian Privacy Principles, which describe their rights and how their personal information should be handled. Ultimately, if clients wish to lodge a formal complaint about the use of, disclosure of, or access to, their personal information, they may do so with the Office of the Australian Information Commissioner by phone on 1300 363 992, online at http://www.oaic.gov.au/privacy/making-a-privacy-complaint or by post to: Office of the Australian Information Commissioner, GPO Box 5218, Sydney, NSW 2001.
11.1 We may change this Privacy Policy at any time. If we make changes to this Privacy Policy we will notify you by publication on our website. The revised version of this Privacy Policy will be effective at the time we post it.
December 2021